GDPR Compliance

Data management for GDPR compliance

icaria turns GDPR requirements into actions on the data, from identifying and protecting it to executing data subject rights.

  1. Map structures, relationships and sensitive data at metamodel level.
  2. Protect sensitive information so it can be used safely outside production.
  3. Automate rights execution directly on the systems where the data lives.
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What does GDPR mean for data management?

GDPR governs how organisations collect, use, share and protect the personal data of people in the EU. It also gives them rights over the information that can identify them, including special categories of particularly sensitive data.

These obligations extend to every system and environment where personal data is processed, in production and outside it.

GDPR follows the data into every environment

  • An erasure request executed on the production record.

    Know the data and act on it

    • Know which personal data you process and where it lives, with an up-to-date view of structures, relationships and categories of information.
    • Apply the principles of data minimisation, accuracy and storage limitation throughout processing.
    • Respond to data subject rights by locating the relevant information and taking the necessary action on each system.
    • Keep evidence and traceability to demonstrate compliance and support controls and audits.
    More on privacy rights and how they are executed

  • The same record in production and, pseudonymised, in testing.

    Protect the data without losing its value

    • Reduce exposure of personal data by using only the information each purpose needs.
    • Anonymise or pseudonymise the information before real data is used outside production, where appropriate.
    • Keep data sets functionally useful without exposing identifiable information unnecessarily.
    • Apply security controls consistently across development, testing and other non-production environments.
    More on protecting data in test environments

The icaria solution

From knowing your data to executing rights

  • icaria Data Governance

    Know what data you have and where it is

    Discover and classify sensitive information and keep an up-to-date record of structures, relationships and data at metamodel level.

  • icaria Data Privacy

    Execute privacy rights faster

    Automate locating the data and executing rights across multiple applications, with a controlled and traceable process.

  • icaria TDM

    Protect data outside production

    Mask real data and reduce its exposure in development, testing and QA, while keeping the consistency and usefulness that testing needs.

Key capabilities

Turn privacy requirements into actions on the data

Data discovery

Identify and locate sensitive data

icaria analyses the data in your business applications automatically and at scale, and builds an accurate map of the personal and sensitive data that falls under privacy regulation.

  • Keep a governed, up-to-date view of sensitive information.
  • Reduce exposure of personal data, in line with the data minimisation principle.
  • Make protection measures easier to apply.
The personal and sensitive data of the applications, classified by category.

Data subject identification

Find data subjects quickly

icaria identifies a specific data subject, or a cohort defined by rules, and consolidates the related personal and sensitive data across your business applications.

  • Respond to individual requests faster by locating all the information linked to a person.
  • Apply rights proactively to whole cohorts defined by business criteria.
  • Leave nothing out of the process by identifying related records in every application in scope.
A cohort defined by a business rule, with its records in each application.

Rights execution

Execute rights directly on the data

icaria executes rights on business applications in seconds, so large volumes of requests are processed quickly, consistently and with full traceability.

  • Access, rectify and export information quickly, tracing the data linked to the data subject and preparing it in a structured format.
  • Automate erasure end to end, blocking and deleting data according to the rules your organisation defines and the applicable time limits.
  • Lower the operating cost of each request by automating tasks that would otherwise need manual work.
Rights requests and their status, executed on the data of the applications.

Test Data Masking

Protect data in test environments without losing its value

icaria TDM replaces sensitive values with safe data that keeps its format and behaviour, preserving consistency and referential integrity across applications.

  • Apply standard or custom masking algorithms for each type of data.
  • Keep applications consistent with each other by preserving referential integrity.
  • Choose anonymisation or pseudonymisation depending on how the data is used and how often.
A production record reaches testing with safe values of the same format.

Reporting

Demonstrate compliance with traceable evidence

icaria records and consolidates the activity carried out on the data, producing evidence of the actions executed and the status of each privacy process.

  • See which actions were taken, on which data and in which systems.
  • Centralise evidence for audits and compliance monitoring.
  • Cut reporting effort with structured information that is ready when you need it.
Every action on the data is recorded as evidence of the request.

Operational impact

Scale your privacy operations without multiplying the effort

  • Lower regulatory risk

    Apply consistent criteria to the data and reduce the exposure that comes with manual or incomplete processes.

  • Faster response

    Speed up data subject identification and the handling of data subject requests.

  • Less manual work

    Automate repetitive actions and reduce hand-offs between teams on every request.

  • Full traceability

    Keep evidence of the actions taken, the data affected and the systems acted on.

requests per hour
40,000
average time to identify the data subject and execute the action
5 s
of requests closed on time, complete and traceable
99.9%

Leading companies choose icaria for GDPR compliance

  • In a data model as complex as ours, icaria Data Privacy allowed us to define differentiated rules and build a masking tree that reflects our particular needs.

    Montserrat TorrenteProduct Owner · Generali

  • Implementing icaria Data Privacy enabled us to manage the blocking and erasure of personal data in a consistent, standardised way across the subsidiaries of Grupo Ibercaja.

    Javier Martínez LafuenteDirector of Management Oversight · Grupo Ibercaja

How many GDPR processes is your team still handling by hand?

See how icaria turns privacy requirements into automated processes on the data.

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Frequently asked questions

What is icaria?

icaria is a data management platform for large organisations. Its technology works directly on the data in business applications, including complex environments with large data volumes, to make that data easier to govern, protect and process.

How does icaria help meet the main GDPR requirements?

icaria provides the technology to turn GDPR requirements into operational processes on the data.

Know and keep control of personal data: know which personal information is processed and where it is, and keep an up-to-date view of its context. icaria capability: Data Discovery, to discover, classify and maintain a governed map.

Respond to data subject rights: identify the data linked to a person and take the corresponding action on each system. icaria capability: Subject Identification and Rights Execution.

Minimise and protect personal data: reduce exposure and apply appropriate measures when data is used outside production. icaria capability: Test Data Masking, to anonymise or pseudonymise while keeping the data useful.

Keep evidence of compliance: be able to show which actions were taken and support controls and audits. icaria capability: Reporting, for traceability and evidence.

Does icaria manage consent or privacy requests?

No. icaria is not a consent management platform or a request workflow tool. Its job is to act directly on the data in business applications.

It can work alongside a platform that receives and manages requests: once the action to take has been decided, icaria Data Privacy identifies the affected data and executes the right on the systems where it lives.

How does icaria support processing personal data in production?

icaria Data Privacy organises processing around the data itself. It first discovers and classifies the personal and sensitive information in your business applications. From there, you define rules to identify a specific data subject or groups of people who share certain characteristics.

Once the affected data is identified, icaria can automatically carry out the actions needed to fulfil privacy rights across applications, cutting manual work and making sure information spread across systems is not left out of the process.

Which data subject rights can icaria Data Privacy automate?

icaria Data Privacy automates the processes behind the rights of access, rectification, erasure, blocking and portability.

For access, rectification and portability, it identifies in seconds the data linked to the data subject in the integrated applications and makes it available in a structured form, ready to process or hand over.

For erasure, icaria acts directly on the data, automating its blocking and subsequent deletion according to the rules your organisation defines.

How does icaria automate the right to erasure?

icaria can apply erasure to a single person or to whole cohorts defined by rules.

Once the affected data is identified, it automates blocking and deletion in your business applications, following the profiles, criteria and time limits your organisation has set. Large volumes of actions can then run without multiplying manual work or depending on coordination between teams.

How does icaria support processing personal data outside production?

icaria TDM lets you use real data in development, testing and QA while reducing the exposure of personal and sensitive information.

The platform discovers the fields that need protection and replaces their values through masking, preserving format, behaviour and referential integrity across applications so the data keeps working.

Why do highly regulated industries choose icaria?

Because icaria is built to operate in complex environments with large data volumes and strict control and traceability requirements.

The platform runs on cloud, hybrid and legacy architectures and applies rules and automation at scale across different technologies and databases. That makes it easier to standardise how data is governed, protected and processed, even when the information is spread across many systems.

Do I need to buy the whole platform?

No. icaria offers three products: Data Governance, Data Privacy and Test Data Management. They can be bought separately or together.

All three share the same metamodel foundation, so you can add capabilities step by step without rebuilding your knowledge of the data from scratch. Licensing follows the volume of data processed, so the investment grows as adoption grows.

The pricing model is clear and predictable, with no hidden costs.

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